> ## Documentation Index
> Fetch the complete documentation index at: https://docs.investsync.co.nz/llms.txt
> Use this file to discover all available pages before exploring further.
# Capital Calendar
> Plan upcoming capital calls, tranches, investment updates, cashflow, and currency assumptions
## Overview
The Capital Calendar helps you plan future cash needs. Use it to track capital call projects, schedule payment tranches, forecast cashflow, and record upcoming investment updates such as distributions, dividends, capital calls, or valuation events.
## Before you start
Confirm the organisation's reporting currency and gather any known commitment notices, expected payment dates, and current cash assumptions.
## Basic and advanced use
* **Basic use**: add upcoming commitments, review due dates, and export the commitment list.
* **Advanced use**: manage staged tranches, likelihood, currency rates, forecast cashflow, and upcoming investment updates.
## Key ideas
* **Project**: the overall capital commitment, such as a fund or investment programme. A linked investment supplies the project name by default, but you can change the project name when you need a more specific label.
* **Target total investment**: use this when the amount includes capital that is already invested. InvestSync subtracts the linked investment's latest value and plans only the remaining amount.
* **Tranche**: an individual payment within a project, with its own due date, amount, status, and likelihood.
* **Draft tranche**: a tranche without a due date yet. Drafts stay visible on the drafts list and the Commitments tab, but are left out of the calendar grid and the cashflow forecast until you set a date. Use the free-text **expected timeframe** (for example "As called, 2 to 3 yrs") to record what you know about timing.
* **Status**: where the tranche sits now: planned, confirmed, funded, or cancelled.
* **Likelihood**: how likely it is that the payment will be required.
* **Investment update**: an expected event that may affect cashflow, such as a distribution or announcement.
## Dashboard
Open **Capital Calendar** to see:
* Open commitments and how many are confirmed.
* The next upcoming commitment.
* Upcoming investment updates included in the forecast.
* Cash in bank after funded commitments.
Use **Next call** to jump straight to the next scheduled payment.
## Add a capital commitment project
1. Select **Add project**.
2. Under **Project details**, search for and select the investment. Its name becomes the project name, which you can change if you need a more specific label. You can also leave the investment blank for an unassigned project.
3. Choose the currency, then select how the amount should be treated:
* **Additional capital** adds every tranche on top of the investment's current value.
* **Target total investment** sets the total value you want the investment to reach and deducts its latest value.
4. Enter the overall commitment or target amount. Add a project description if it will help other users understand the commitment.
5. Select **Continue**.
6. Under **Payment schedule**, enter the amount and due date for the first tranche. Leave the due date empty when the timing is not known yet.
7. Select **Add tranche** for each additional payment.
8. Open **More options** on a tranche to change its status or likelihood, add a tranche name, record an expected timeframe, or add notes.
9. Review the project summary and select **Save project**.
For example, if the target investment is $50 million and the linked investment's latest value is $25 million, turn on **Target total investment**. The calendar and forecast will show \$25 million as the remaining future commitment. If the project has several open tranches, the remaining amount is spread across them in the same proportions. Funded and cancelled tranches are not adjusted.
The linked investment needs a current value for this calculation. Until one is available, InvestSync keeps the full entered tranche amounts visible. If the project uses a different currency, the current value is converted using the capital calendar's currency rate.
Use separate tranches when a commitment is expected to be paid in stages. For example, a fund commitment might have a first close, a later drawdown, and a follow-up capital call.
Leave a tranche's due date empty to save it as a **draft** — useful when a manager will call capital "as needed" without fixed dates. The forecast flags the total draft amount so undated commitments are never silently ignored, and you can set a date later from the Commitments tab.
Commitments can also arrive automatically: when a document you import (through the upload dropzone, the email inbox, or onboarding) states committed, invested, and undrawn capital, InvestSync records the commitment against the investment and saves the undrawn remainder as a draft tranche until you confirm the call dates.
## Calendar view
The **Calendar** tab shows tranches on their due dates.
* Use the arrows to move between months.
* Select **Today** to return to the current month.
* Select a day to see all commitments due on that date.
* Select an item to edit its tranche details.
* Use **New entry** to add another commitment from the selected day.
Colours reflect status and likelihood, helping you quickly distinguish confirmed or funded items from lower-confidence plans.
## Edit and maintain tranches
From a day panel or the **Commitments** tab, you can:
* Change the tranche amount, currency, due date, status, or likelihood.
* Add a custom tranche name, such as "Q2 drawdown".
* Add internal notes.
* Mark a tranche as **Confirmed** when notice is received.
* Mark a tranche as **Funded** once paid.
* Cancel or remove items that no longer apply.
Keep statuses current so the forecast and exports stay useful.
## Forecast
The **Forecast** tab projects cashflow for the coming months. It shows:
* Expected income based on recent dividend and interest receipts.
* Financial news expected to affect cash.
* Commitments due each month.
* Net cashflow.
* Projected month-end balance.
Use the forecast to spot months where liquidity may be tight. It is a planning view, so keep a buffer for late notices, unexpected calls, or changed distribution timing.
For target-total projects, the forecast uses the amount still required after the linked investment's latest value is deducted. The original tranche amounts remain available when you edit the project.
## Upcoming investment updates
Add investment updates when you know about an event that should be visible in the forecast.
1. Open the **Forecast** tab.
2. Select **Add update**.
3. Enter the title, category, investment, expected date, and summary.
4. For financial updates, add the expected cash impact.
5. Mark the update as confirmed once the announcement is locked in.
6. Add a source link if available.
Financial updates feed into the forecast. Non-financial updates are still useful for context, but they do not change cashflow unless a cash impact is entered.
## Commitments list
The **Commitments** tab shows all upcoming projects and tranches in a searchable list.
Use it to:
* Search by project, investment, description, tranche, or notes.
* Filter by status, likelihood, or investment.
* Expand or collapse projects.
* Edit project details.
* Edit or remove individual tranches.
This view is best for monthly clean-up before reporting.
## Currency rates
The **Currency rates** tab helps when commitments are held in more than one currency.
* Review the currencies used by your commitments.
* Add a monthly rate when you want to override the standard rate.
* Remove a manual override when it is no longer needed.
Use manual overrides when you have agreed rates, hedging assumptions, or month-specific planning rates that should be reflected in the forecast.
## Export commitments
Use **Export** to download upcoming commitments as:
* Excel for analysis.
* CSV for spreadsheets or other planning tools.
* PDF for sharing or filing.
Exports include upcoming, unfunded commitments with dates, project names, tranche names, investments, amounts, status, likelihood, descriptions, and notes.
## Good habits
Keep related capital calls under one project, then add separate tranches for each payment.
Keep uncertain items visible, but do not mark them confirmed until notice is received.
Mark tranches as funded once paid so they drop out of upcoming commitments.
Add financial updates for expected distributions, dividends, or capital returns.
Check statuses, due dates, currency assumptions, and notes before exporting.
The forecast is a planning estimate. Confirm large payments and distributions directly with fund managers, registries, or investment providers before making cash decisions.